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Color-coded file folder labels, year labels and specialty filing labels

File Folder Labels, Year Labels & Filing Labels

Shop color-coded filing labels, year labels, alphabetic and numeric labels, medical labels, specialty labels and more.

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Year Labels

Year Labels

Alphabetical Labels

Alphabetical Labels

Numeric Labels

Numeric Labels

Solid Color Labels

Solid Color Labels

Medical Labels & Stickers

Medical Labels & Stickers

Month Labels

Month Labels

Blank Printable Labels

Blank Printable Labels

Shipping & Handling Labels

Shipping & Handling Labels

Binder Spine Labels

Binder Spine Labels

Name Labels

Name Labels

Cover Up Labels

Cover Up Labels

Exhibit Stickers

Exhibit Stickers

Label Protectors

Label Protectors

Label Storage Binders & Boxes

Label Storage Binders & Boxes

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3112 products in Labels (All)

File Folder Label Buying Guide

File Folder Labels for Organized, Easy-to-Find Files

Keep names, numbers, dates, and important instructions easy to spot. Shop file folder labels for everyday office filing, medical charts, legal files, and high-density records systems.

Advanced Filing Concepts can help you match the labels already on your folders or choose a new, supported labeling system.

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Match Your Current LabelsFind the right brand, series, size, and color sequence.
Keep Supplies Working TogetherPair labels with folders, protectors, and printable stock.
Start a Supported SystemPrint one file label at a time, with room to grow.

Not Sure Which Labels You Need?

Choose Labels by How You File

Start with the information your team uses to find a record. Add dates, colors, or alerts when they serve a purpose.

Find Files by Name

Use alphabetical labels when customer, patient, client, or employee names determine where a file belongs.

Find Files by Number

Use numeric labels for account, patient, case, or record numbers. Follow the straight numeric or terminal-digit order your team already uses.

Add Dates, Status & Alerts

Use year or month labels for activity and review dates, solid colors for an internal status key, and specialty labels for important handling instructions.

Popular Label Shortcuts

Know the kind of label you need? Go directly to some of our most useful medical and printable label categories.

Keep Your Filing System Consistent

Match the Labels Your Team Already Uses

The same letter or number can look different between label systems. Check the details before reordering so new labels fit the files already on your shelves.

Orange end-tab file folder being retrieved from a shelf of color-coded files
Consistent labels make names and color patterns easy to read from the shelf.

Brand & Series

Use the manufacturer, item number, or original packaging to identify the label system.

Size & Color

Match the dimensions, character style, border, and color sequence on the folder tab.

Format & Quantity

Confirm rolls, sheets, strips, or packs—and how many labels you need.

Help Me Match a Label

Virtual Labels file folder labeling system

Printable Labels & Supported Filing Systems

From One File to a Complete Filing System

Looking for a new, supported labeling system? Virtual Labels makes it easy to print one complete label for one file at a time, or prepare an entire batch.

Advanced Filing Concepts can help you build a solution from everyday office filing to a complete high-density filing system, with options for barcode file tracking and RFID. Get help with system design, setup, training, and ongoing support.

Explore Virtual Labels

Complete Your Filing Supplies

Blank Printable LabelsEnd Tab FoldersCover-Up LabelsLabel ProtectorsSmead Viewables

Not sure which labels to order?Send the item number, dimensions, or a photo of your folder and label.
Ask a Filing Specialist

File Folder Labels - Frequently Asked Questions

We offer color coding labels for file folders (alphabetical, numerical, yearbands, month date, and solid color designator labels), Blank Printable Labels to create your own folder labels (amongst many other uses), medical labels for chargs, and a wide range of label accessories to help store labels or increase label life.

Absolutely! Our labels are designed to match and work with all popular filing systems, including end-tab and top-tab file folders.

Yes, we carry specialized labels for medical and legal offices, including HIPAA-compliant labels, chart labels, and billing labels.

Yes, we specialize in a wide variety of color-coded labels for organizing files, folders, and documents. Many other labeling styles are also available.

Yes, we offer full label sets (0-9, A-Z, etc.) to meet the needs of high-volume offices and businesses looking to buy in bulk.

We offer fast shipping to help ensure your labels arrive on time. Most orders ship the same or next business day, depending on your location and shipping method.

The easiest way is to use pre-sized, printable label sheets designed for file folders. Simply create your label text in Word, Excel, or a dedicated template (many manufacturers provide free templates online). Load the label sheets into your inkjet or laser printer, select the correct layout, and print. For offices with larger filing systems, thermal or dedicated label printers can generate rolls of labels quickly.

If you prefer handwritten labels, choose blank folder labels with a matte surface for easy writing. For high-volume or color-coded systems, we recommend using pre-printed year, alphabetic, or numeric labels—these save time and ensure consistency across your entire filing setup.

Explore our selection of blank labels, year labels, and alphabetical labels to find the right option for your needs.

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