Virtual Labels Label Printing Software

Virtual Labels Printing Software – Custom File Folder Labeling Solution

Virtual Labels is the smarter way to print custom file labels, making organization seamless and efficient. Whether you need color-coded filing, barcodes, or RFID tracking, this user-friendly software ensures your files are structured, searchable, and secure. Virtual Labels eliminates manual labeling errors, saves time, and enhances compliance—perfect for businesses that demand accuracy and efficiency.

How It Works

Virtual Labels generates 8" x 1.5" wraparound labels that fit file folder side or top tabs, ensuring consistency in shelving and retrieval. It automatically assigns unique colors to alphabetic characters (A-Z) and numbers (0-9), while also allowing customization for creation years, locations, or other key identifiers. This color-coded system improves records management and virtually eliminates misfiles.

Key Features

• Customizable Label Design: Design labels to match your filing system, including text, barcodes, and RFID tracking.
• Batch Printing & Data Import: Quickly generate labels by importing data from spreadsheets or databases.
• Versatile Use: Perfect for file folders, employee badges, medical records, and more.
• Compliance Ready: Ensures records meet industry standards and retention policies.
• Intuitive Interface: Easy-to-use data entry screens with multiple input options.
• Web-Based Access: Print labels from anywhere with an internet connection.
• Precision & Consistency: Standardized color alignment and identifiers reduce errors and speed up retrieval.

Professional Setup Assistance & Calibration

To ensure smooth operation for existing systems, initial calibration is required when setting up Virtual Labels with your printer. Your purchase includes professional setup assistance to guide you through calibration and printer alignment, ensuring your labels print correctly from day one and matches your exisiting system.

What’s Included?

• Access to the web-based Virtual Labels system
• Unlimited users with a single login
• Ongoing customer support at no additional cost
• No click fees or annual subscription fees
• Professional setup assistance for calibration and printer alignment
• Support for one (1) printer/computer

Enhance Your System with Custom Label Design Services

Take your labeling to the next level with custom label design services. Our team will work with you to create a format that aligns with your filing system—whether you need color-coded identifiers, specialized layouts, or industry-specific details. This add-on service ensures your labels are tailored for maximum efficiency.

Perfect for Organizations in:

• Legal & Compliance Offices
• Healthcare & Medical Records Management
• Government & Financial Institutions
• Corporate Records Departments

Get Started Today

• Order your Virtual Labels® Label Printing Software and activate your account.
• A Filing.com representative will assist with setup and calibration.
• Add custom label design services to optimize your workflow.
• Print labels with ease and maintain a perfectly organized system.
• Order compatible inkjet or laser Virtual Labels stock based on your printer.