Manila Legal Size Outguide Printed in Red Ink on Front and Back, 18 pt Manila Stock, Packaged 100/Box

Keep track of legal-size file folders whenever they are removed from an active filing system with the S-09112 Manila File Outguide. Insert the outguide in the exact location of the removed folder to leave behind a highly visible marker showing that the file is intentionally checked out—not lost or misfiled.

A prominent red bottom-position tab printed “OUT” makes the empty location easy to identify in an open-shelf filing system. The manila body includes a red charge-out form printed on both the front and back, providing space to record who received the file, the file number or name, and the date it was removed. This creates a simple written trail that helps employees locate borrowed records and return them to the correct filing position.

Constructed from durable 18 pt manila stock, these outguides are designed for repeated handling in busy records departments, medical offices, law firms, government agencies, financial institutions, and other organizations that maintain centralized paper files. Multiple entry lines allow the same outguide to document repeated file withdrawals over time.

This is a flat outguide without a document pocket or fastener. It is intended to mark the location of a removed folder and record its current location. Each box contains 100 legal-size outguides with the same fixed bottom-position tab.

Key Features

• Tracks removed files: Marks the original filing location while a folder is checked out.
• Fixed bottom-position tab: Every outguide has the same tab position; this is not an assorted-tab package.
• Highly visible “OUT” tab: Red printing makes checked-out file locations easy to recognize.
• Printed on both sides: Red charge-out forms appear on the front and back of each guide.
• Useful tracking fields: Includes columns for “Out To,” “File Number or Name Out,” and “Date.”
• Legal-size format: Designed for use with legal-size filing systems.
• Heavy-duty construction: Manufactured from durable 18 pt manila stock.
• Multiple-use record: Numerous writing lines allow repeated file activity to be documented.
• Flat design: Does not include a pocket, fastener, or document-retention hardware.
• Bulk packaging: Packaged 100 legal-size outguides per box.

Product Specifications

How to Use a File Outguide

1. Remove the requested legal-size folder from the filing system.
2. Immediately place an outguide in the folder’s original location.
3. Write the borrower’s name or destination in the “Out To” field.
4. Record the file number or file name and the date removed.
5. Use the outguide to identify the folder’s correct location when the file is returned.
6. Remove the outguide and place the returned folder back in its original filing position.

Ideal Applications

• Medical and patient-record departments
• Legal case-file systems
• Government and municipal records
• Insurance and financial files
• Human resources and personnel records
• Property and real-estate records
• Education and student-record departments
• Any centralized legal-size shelf filing system

Frequently Asked Questions

Are the tab positions assorted?

No. All 100 outguides have the same fixed bottom-position end tab. The front and back product images show opposite sides of the same outguide, which makes the tab appear to move when the guide is flipped.

What information can be recorded?

The red charge-out form includes fields for the person or department receiving the file, the file number or name, and the date it was removed.

Is the form printed on both sides?

Yes. The charge-out grid and identifying information are printed in red ink on both the front and back.

Does this outguide include a pocket?

No. S-09112 is a flat manila outguide without a pocket or fastener. Its purpose is to mark the removed folder’s location and record who has it.

How many outguides are included?

Each box contains 100 legal-size manila file outguides.