Virtual Labels® Label Printing Software

Virtual Labels Printing Software – Custom File Folder Labeling Solution

Virtual Labels is a powerful, web-based software that simplifies the creation and printing of customized file folder labels, making it an ideal solution for businesses seeking to streamline their records management. Designed for organizations that require precision and efficiency, Virtual Labels offers a comprehensive, user-friendly interface that eliminates the need for multiple label types by printing all essential information—color-coding, barcodes, and even RFID—on a single label.

Key Features:

• Custom Label Design: Create fully customized labels, including text, color-coding, barcodes, and RFID tracking, tailored to your organization's unique file indexing system.
• Batch Printing & Data Import: Import data from spreadsheets or host systems to print labels in bulk, reducing manual entry and improving efficiency.
• Versatile Applications: Virtual Labels can be used for file folders, employee badges, mailing labels, and more, making it an all-in-one solution for your label printing needs.
• Regulatory Compliance: Ensure that all records meet compliance standards by linking label information to your organization’s retention schedule at the point of origination.
• Easy-to-Use Interface: The intuitive data entry screens are customizable, allowing you to input fields specific to your records management requirements. Choose from single or multiple entry modes for convenience.
• Internet-Based Accessibility: The software is accessible from any device with internet access, enabling unlimited users to print labels from anywhere. Alternatively, it can be installed on internal networks for enhanced control.
• Consistency Across Files: Virtual Labels ensures that every file is labeled in a standardized manner, with perfect color alignment and unique identifiers, preventing misfiles and improving file retrieval speed.

How It Works: Virtual Labels generates 8” x 1.5” wraparound labels that perfectly fit file folder side tabs or top tabs, ensuring consistency in shelving and filing. The system automatically assigns unique colors to alphabetic characters (A-Z) and digits (0-9), as well as any other file-specific information such as creation year or geographical location. This color-coded system significantly reduces filing errors and improves records management.

Cost-Effective and Time-Saving: Virtual Labels eliminates the need for multiple individual labels and helps you save on labor and materials. The software is designed to simplify the process of label creation, from importing data to batch printing, allowing you to print labels quickly and accurately.

What is included?

• Access to internet label print system
• Unlimited users with single login
• Perpetual ongoing support with no additional support fees
• No click fees (per label print fee) or annual subsription fee
• Support for one (1) printer/computer
• One (1) Custom Label Design: Create your labels with ease, including name label text, alphanumeric and numeric colored labels, year labels, insurance information, dates of birth, allergies, and more. If you require additional designs, you can request them at any time.

Perfect for Organizations in:

• Legal and Healthcare industries
• Government agencies
• Financial institutions
• Large corporate offices

Streamline your file labeling process today with Virtual Labels—the ultimate tool for efficient, standardized, and customizable file folder labeling.

How do we get started?

• Order your Virtual Labels® Label Printing Software to start your new account
• A filing.com representative will reach out to assist with your label design
• Your label will be designed by one of our in-house staff
• Once you approve your label design, your system will be ready to print file labels
• You will need to order the compatible inkjet or laser Virtual labels, based on your printer
• Re-order blank label stock for your Virtual Label System through filing.com