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Virtual Label

Person holding color-coded file folders with RFID tracking system, representing Virtual Label's file tracking and label printing software

Virtual Label – The Smarter Way to Print & Manage File Labels

Effortlessly print custom file labels with Virtual Label, a powerful labeling and records management software designed to streamline your workflow. Whether you need color-coded labels, barcodes, or RFID tracking, Virtual Label ensures your files are organized, searchable, and secure. Eliminate misfiles, reduce labor costs, and enhance compliance with an intuitive system that integrates with your existing databases. From individual offices to enterprise-wide deployments, Virtual Label makes labeling faster, smarter, and more efficient.

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Why Choose Virtual Label Printing Software?

Virtual Label is the ultimate solution for organizations that rely on efficient, error-free file labeling. Designed for legal, medical, and corporate environments, this software ensures seamless organization, barcode tracking, and RFID integration—all while saving time and reducing operational costs.

  • Web-Based & Unlimited Users: Access from anywhere with unlimited user seat licenses, making it ideal for teams of any size.
  • Custom Label Designs: Supports color-coding, barcodes, and RFID tracking for optimized file management.
  • Secure Data Storage: Labels are stored securely with encrypted local storage and cloud-based backup.
  • Perfect ColorBar Alternative: Seamlessly replaces the discontinued ColorBar software, making migration easy and hassle-free.
  • Reduces Filing Errors: Aligns color-coded labels perfectly, preventing misfiles and improving retrieval speed.

Effortless Label Printing & File Management

  • Batch Printing: Print one or hundreds of labels at a time, reducing manual work.
  • Barcode & RFID Tracking: Ensure quick file retrieval and audit trails with integrated barcode and RFID-enabled labels.
  • Data Import Made Simple: Import records from spreadsheets, databases, or case management software with no extra data entry.
  • Audit & Compliance Features: Maintain a database of all labels printed, track retention policies, and meet compliance standards.
  • Enterprise-Wide Usability: Available for Windows, Mac, Linux, and Solaris, with options for in-house or cloud-hosted deployment.

Who Uses Virtual Label?

This software is trusted by law firms, medical offices, government agencies, financial institutions, and corporate records departments that require secure, fast, and error-free file labeling.

  • Legal & Compliance Teams: Keep client case files organized and easy to retrieve.
  • Medical Records Departments: Ensure HIPAA-compliant tracking with barcodes & RFID technology.
  • Corporate Filing Systems: Standardize records management across multiple departments.
  • Government & Financial Institutions: Secure sensitive records and streamline compliance processes.
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